What is fleet management?
Fleet management is a complete management of a company fleet of vehicles. It is meant to cover all aspects of a vehicle life span, i.e. from procurement to the point of disposal.
Fleet management is important to any entrepreneur or a group of people that relies majorly on transportation in their normal business activities. This is because it will enable them to eradicate or minimize the risk that is associated with their transport businesses. Fleet management will enable the company to improve the efficiency and productivity while reducing the total transportation and staff cost. It also ensures high rate of compliance with the law. However, other benefits of fleet management to an organization include the following:
- It increases the profit of the company.
- It enhances the brand image of the firm.
- It also, ensures operations reliability by strengthening the drivers’ skills and reducing the vehicle downtime, thereby, providing standard and quality services for its customers.
- It also, keeps and provides proper documentation of the vehicle fleet.
- It can also monitoring fleet operations for the firm, this is the utmost basic function in all fleet management system. This has to do with the vehicle tracking component which is usually GPS based.
Who is a fleet manager?
A fleet manager is a person responsible for planning, directing, managing, coordinating and supervising programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles,
However, to achieve maximum fleet operations, it is important for the manager to have a comprehensive and cohesive set of associated parameters that designate whether to retain or eliminate each vehicle or whether it falls into a questionable category that requires further research or maintenance.
He must also ensures that most efficient vehicles are assigned to operations, however, in case, there are other transport operations that must be carried out after the most efficient vehicles have been fully allocated for operations, then the fleet manager is expected to shift to most efficient alternative.
The fleet manager also needs to prepare maintenance schedules for all types of vehicles used for transport operations and he must ensure that the maintenance schedules are strictly adhere to.
He must also ensure or allow adequate and consistent safety inspections, to be carried out on various types of vehicles used for transport operations on weekly, monthly, quarterly and annual bases. He may also, appoint fleet inspection officer who will perform the inspections and explain to him what to do in case of exception to these safety inspections. The manager is also expected to design safety documentations required on the fleet.
In conclusion, fleet management is highly important, most especially to those that rely on transportation in their businesses and those that provide transport services and more importantly, it is one of the major factors to enhance road safety.